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27/04/2010 - Christchurch Squash Club is looking for a passionate person to act as a part time club administrator.
Refer to the job description below for more details.
Apply in writing by email to the President, Dave Barron (dave.barron@laptop.co.nz) attaching your CV and a letter saying what you have to offer the job.
Applications close Friday 15th May 2010. |
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The successful person will be organised and efficient, with excellent computer skills and a professional manner, both in person and on the phone. An ability to work independently is essential, and a proven interest in squash would be an advantage. The administrator will be expected to actively assist in generating income to help fund the position.
Salary and hours negotiable.
JOB DESCRIPTION - ADMINISTRATOR
PRIME FUNCTION
The Primary Function of the Club Administrator is to assist in the smooth operation of the Christchurch Squash Rackets Club Inc. to maximise benefits for its members.
KEY TASKS
Administration
Attend/report to monthly committee meetings
Distribute minutes of committee meetings, deal with correspondence, etc.
Liaise with Squash Canterbury and Squash NZ.
Attend to the day to day organisation of the club.
For Example
- Administer block bookings of courts
- Maintain adequate supplies of pens, score sheets, score cards, etc.
- Replenish kitchen and cleaning supplies (tea, coffee, sugar, milk etc)
- Maintain club noticeboards
- Report minor repairs/maintenance issues to committee
- Bank money as required
Administer facility hire and Sale of Liquor Act requirements (late licence applications, renewal of club licence etc)
Organise volunteers for jobs within the club
Assist and liaise with sponsorship and funding co-ordinators
Collate and distribute Annual Reports
Other organisational tasks as required
Maintain an electronic version of the club manual
Membership
Maintain member database, ensuring contact details are accurate
Update and control membership and key-fob tracking system
Generate membership reports for the committee
New Members
Liaise with new member committee person as required
Bar
Manage day to day administrative activities associated with the bar. In particular;
- Ensure timely delivery of gas bottles
- Obtain filled kegs
- Take delivery of supplies
- Liaise with the committee bar manager
Communication / Website
Maintain / update club website
Maintain e-mail database
Organise / distribute newsletter
Monitor incoming e-mails
Advertise upcoming events to members
Provide linkage with Canterbury Squash
Coaching Programmes
Liaise with club coaches
Coordinate group coaching programmes, for example;
- Junior after school coaching programmes
- Interclub team coaching
- Junior club night
- Graded team event coaching
- Summer fitness & technique training
- Mid week coaching and club mornings
Advertise coaching opportunities to club members
Collect and receipt coaching monies
Interclub
Advertise and receive entries for interclub competitions
Liaise with club captains
Ensure grading list and interclub draw are made available at the club at all times
Tournaments
Act as club contact person for all organised tournaments
Coordinate receiving of tournament entries
Be available to assist with tournaments where necessary
Apply for District and National tournaments
Advertising and Promotion
Promote club and organise at least one open day per year Sponsorship
Increase sponsorship revenue
Develop fundraising ideas in association with committee fundraising person
Manage current sponsors
Liaise with committee to organise 2-3 activities per year for extra funding
Hours
Initially 10-15hours per week with possible expansion to 20 hours
Salary negotiable depending on qualifications and experience EXPECTED OUTCOMES
It is expected that the administrator will:
Establish good working relationships with club members, the committee, club coaches and linked organisations
Facilitate the smooth running of the facility and club activities
Communicate effectively with club members via the club website, e-mail, telephone, etc.
Provide timely reporting and feedback to the committee on club operation, meeting its strategic planning objectives, etc.
Please note: we realise there are a lot tasks for a part-time role we would prioritise the tasks with the successful person.
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